Is a feedback loop improving a process or adding unnecessary steps? Is the approval process taking too much time or not enough? In order to ensure that your feedback loops are working properly and that everything (and everyone) is providing the right input, you need to understand your data. Understanding your key performance indicators (KPIs) is essential to workflow success. Or, at other times, it may mean creating an easy way for someone to approve a task without wasting too much time. In some cases, this may mean removing people from certain approval processes and assigning them to other tasks within the workflow. But it’s equally important that those people be reliable and that they understand what’s required of them when giving feedback. It’s essential that people become involved in the feedback process whenever possible. Machines will not be able to do this at the same capacity as humans. To work properly, suggestions must be made, problems need to be identified and solutions should be created. The feedback loop is designed to input suggestions, solve problems and identify any issues that might prevent productivity. In other words, the right people will be involved in the process and everything else will be automated. While an automated workflow may limit the number of people involved in a process, people are still an integral part of any workflow.Ī feedback loop will require input from people to some degree.īut a successful feedback loop will only require input from specific people in a specific way. If a review of the process can be done in real time, hidden problems can be identified sooner and the overall process can be improved. This may mean that feedback loops have a set limit where approval and feedback should be given within a strict deadline, or that feedback is given in real time. A successful feedback loop will always be conscious of timing. Results, documents and various tasks within the workflow are reviewed and approved so that everything is in working order before the workflow reaches its conclusion.įeedback loops become less effective if they can’t provide the needed input in a timely manner. Here are five elements that every feedback loop should have to be fruitful for a workflow.įeedback loops are designed to minimize errors in a workflow that would result in delays down the line. In order to make sure a feedback loop performs optimally within its given workflow, there are certain elements it should include. ( Image Source)įeedback loops are essential to certain workflows because they ensure all standards are being met and that the workflow is successful from start to finish.īut not all feedback loops are created equal. In order to compensate for this, workflows will sometimes include feedback loops.įeedback loops are checkpoints in the experience that allow you to ensure that all tasks assigned are being completed correctly and on time. When part of your process relies on unreliable people, this can cause major backups and bottlenecks in your workflow. Tasks get overlooked, approval processes are delayed, and employees take vacations or have sick days. But unlike most machines, people are not always reliable. Workflows are reliant on people to complete and approve various processes. While this system works well when every task is automated, the one thing it can’t always account for is people. It should assign the right task to the right person at the right time to complete a specific outcome. A successful workflow is like a well-oiled machine.
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